About our client

Our client is a start-up company revolutionizing education across Africa with a truly unique business model.  The company has launched a large-scale franchise-like network of ultra-low-cost for-profit private primary schools across Africa. Our client  now have 26 schools in Kenya, and plan to rapidly scale the company to serve more than 1 million students across continents.

About this position

Our client is looking for a Warehouse Manager who will be responsible for managing the day to day Warehouse activities and coordinating with heads of departments to ensure timely issuance of required category items for Schools Operations and Construction activities.  The holder of this position will deliver high quality professional Warehouse administration services and support the Procurement Manager in the development and implementation of tools, processes, policies and practices covering all aspects of the Inventory management. Ability to deal with hands on issues, creation of practical solutions as well as participate in strategic thinking will be key to success in this position. This is a key position within the company’s Finance and Administration function reporting to the Procurement   Manager but with key linkages with all other departments.

Responsibilities of the Warehouse Manager

• The Warehouse Manager will be required to closely monitor and oversee the Receiving,
• Effective leadership and management of warehouse operations
• Receiving, Put away, Inventory management and Dispatch.
• Kitting of School operations FM 00 ( school in the box) and ensuring correct labeling, date of picking and destination of each stock assembled
• Coordinating with the Logistics manager on deliveries to the schools
• Regular stock takes
• Use of world class Warehouse practice and tools to manager the warehouses in Nairobi, Satellite offices and leased warehouses.
• To ensure that internal customer and supplier relationships are maintained well for the Warehouse to deliver breakthrough performance in cost, service and quality.
• Prepare and maintain appropriate reports and provide administrative support
• Creating and fostering relationships with diverse logistics and purchasing professional associations  to ensure gainful experience and knowledge sharing

More specifically:

• Establish warehouse policies.
• The warehouse manager shall perform quality CHECKS on all the goods received with the help of the User department.  User Departments shall be involved during the delivery of the goods.  Receipt and inspection of all arriving inventory by ensuring that they meet the specifications hence preparation of Goods Received Notes.
• Management of the outsourced warehouse services
• Come up with and maintain accurate and complete accounting, reporting and internal control systems and that all relevant records are properly maintained.
• Determining quantity and timing of deliveries and keeping up to date schedules to track  lead times throughout the Warehouse  process
• Working with department managers and other staff to come up with annual/quarterly Warehouse plans.
• Oversee and supervise daily warehouse operations including coordination of work between internal and external personnel (such as proper inventory control, proper releasing of cargoes to other agents and timely submission of documents to billing department)
• Mentoring staff stationed in warehouse in warehouse management best practice.
• Prepare stacking/storage plans for all store inventory.
• Advice on storage of material and ensure proper rotation.
• Monitor the quantity and quality of commodity (ies) stored.
• Carry out regular physical random warehouse checks of commodities and inventory.
• Prepare all procedures and necessary steps for commodity disposal;
• Produce regular stocks reports and daily stocks positions;
• Prepare Stores Issue Notes when dispatching any goods from the warehouse.
• Assist the ERP Project team in coming up with Bridge inventory catalog;
• Support School Operations, Training and Construction departments and other functions in their inventory/warehouse needs.
• Advise management on required areas of improvement to enhance Warehouse  processes

About You

-          Strong belief in the Bridge International Mission of creating high quality education services for the low income communities

-          Minimum of 6 to 10 years’ experience in management of Warehouse/ Inventory /Logistics and or Supply Chain services preferably for a large fast growing service or trading organization with multiple locations and diverse requirements

-          An expert level of knowledge in Warehouse/Inventory or  Logistics including, but not limited to receipt put away, inventory management, kitting, dispatch  and relationship management and due diligence on Logistics contractors

-          Ability to handle administrative issues with multi-disciplinary and multicultural teams

-          Experience with warehouse or Logistics management of construction materials in a large scale environment where both formal and informal vendors operate will be a definite advantage.

-          Professional qualifications in warehouse/Logistics/Supply Chain will be a key requirement

-          Bachelors Degree in  business, economics or other Social Science or related discipline or the equivalent

-          Must be able to manage competing demands, accept criticism and constructive feedback, while being extremely adaptable and flexible

-          Excellent writing and oral communication skills are required

-          Ability to present warehouse services feedback, policies and procedures to senior managers.

-          Demonstrated ability to organize large volumes of warehouse requirements for a broad range of office and operational needs.  Must have the ability to quickly learn and improve systems

-          Ability to handle sensitive and confidential information appropriately

-          Strong initiative and solid judgment skills and abilities

-          High level of integrity and ethical behavior

-          Good hands on knowledge of Microsoft Office suite applications

-          Willingness to travel to remote locations across the country

-          Minimum of 3-5 years’ experience in Warehouse   administration preferably for a large fast growing

If you meet the above requirements send your CV and application letter below. ONLY short listed candidates will be contacted.

About Our client

Our client is a for-profit startup company revolutionizing education across Africa with a unique business model. The company runs a large-scale network of low-cost primary schools in Kenya that significantly outperforms other primary schools in the same areas because of our “school in a box” systems. Our schools profitably deliver this high-quality education for less than $4 per child per month, which enable the schools to cover all their costs and create a profitable central organization at scale. We have launched 37 schools in Kenya; we will double in size in the next 6 months, and plan to rapidly scale the company to serve more than 1 million students across the continent.

About this position

Our client is looking for a Procurement Officer (Printing) who will be responsible for managing the day to day procurement activities and coordinating with heads of departments to ensure timely purchase of required category items for Headquarters.  The holder of this position will deliver high quality professional procurement administration services and support the Procurement Manager in the development and implementation of tools, processes, policies and practices covering all aspects of the Supply chain. Ability to deal with hands on issues, creation of practical solutions as well as participate in strategic thinking will be key to success in this position. This is a key position within the company’s Finance and Administration function reporting to the Procurement Officer (Printing) but with guidance from Procurement Manager.

Responsibilities of the Procurement Officer (Printing)

• The incumbent will work with head of Operations, Administration and Marketing department under the guidance of the Procurement Manager/Officer in the bidding documents preparation, bidding process and preparation of framework agreements with suppliers for the diverse construction material requirement and ensuring value for money.
• Implementing the category strategy including sourcing activities which generate benefits and achieve value.
• The Procurement Officer will be required to closely monitor and oversee the acquisition of printed materials, school & training supplies needed for production of learning and training requirements, general supplies for office and schools support team, marketing material while ensuring visibility of the process at each stage.
• Leveraging online procurement resources to identify and use appropriate channels within the vast e-commerce environment both locally and internationally
• Use of world class procurement practice and tools to develop and implement the sourcing strategies for the category items.
• Provide support in the negotiation of contractual agreements with suppliers to ensure that service, quality, added value, lowest total cost, security of supply and the deployment of the supplier’s capabilities are secured.
• To ensure that internal customer and supplier relationships are maintained well for the procurement category to deliver breakthrough performance in cost, service and quality.
• Support the procurement manager to maximize the use of our client’s funds by identifying best practice and leveraging spend for the procurement category including monitoring available framework agreements.
• Prepare and maintain appropriate reports and provide administrative support
• Creating and fostering relationships with diverse logistics and purchasing professional associations  to ensure gainful experience and knowledge sharing

More specifically:

• Determining quantity and timing of printing turnarounds and deliveries keeping up to date schedules to track  lead times throughout the procurement process
• Working with department managers and other staff to come up with annual/quarterly procurement plans.
• Engaging suppliers on performance issues and providing feedback
• Closing out purchase orders, files and archiving documents
• Working internally and with external legal support to ensure suitable agreements that would ensure appropriate terms of engagement with suppliers of high value equipment such as capital items, and warranty covered purchases
• Support School Operations, Training, Marketing and Construction departments and other functions in legal and contractual processes for their procurement needs.
• Advise management on required areas of improvement to enhance procurement processes

About You:

-          Must have a minimum of 3-5 years experience in procurement  administration preferably for a big publishing house or service organization with multiple procurement requirements

-          Must have an expert level of knowledge in procurement including, but not limited to sourcing, pricing, contracts, relationship management and due diligence on suppliers and contractors

-          Experience with procurement of publishing, educational services firms in a large scale environment where both formal and informal vendors operate will be a definite advantage.

-          Professional qualifications in purchasing and supplies management is essential

-          Must hold a bachelors degree in  business, economics or other social science or related discipline

-          Must be able to manage competing demands, accept criticism and constructive feedback, while being extremely efficient, adaptable and flexible

-          Excellent writing and oral communication skills are required

-          Ability to present procurement feedback, policies and procedures to senior managers.

-          Demonstrated ability to organize large volumes of procurement and delivery requirements for a broad range of office and operational needs.  Must have the ability to quickly learn and improve systems

-          Ability to handle sensitive and confidential information appropriately

-          Strong initiative and solid judgment skills and abilities

-          High level of integrity and ethical behaviour

-          Good knowledge of Microsoft Office suite applications

Package
A competitive negotiable package is on offer based on qualifications, skills and experience.

If you meet the above requirements send your CV and application letter below. ONLY short listed candidates will be contacted.